Tech Tips - Microsoft Word

Header and Footer

It's often necessary to add title, date/time, and footnote information to the top and bottom of professional documents and school reports. Its pretty easy and creates a more professional look to it! Give it a try...

Click View and choose Header and Footer.

Create your own custom header or use the Insert AutoText button to choose a header format such as "Author, Page #, Date" or "Filename and path."
A series of buttons let you add the page number and number of pages, format the page number, and add the date and time.
Another button lets you quickly switch between the header and footer. Go to your footer and type the information you want.
When you're finished, press the Close button or double-click anywhere inside the body of your document.
Just double-click the header or footer when you need to change information.

Symbol Feature

If you ever wanted to know how these people were able to get strange looking characters in documents and other things, no, they didnt spend thousands of dollars on software. They used a symbol feature already found in your WORD Program. Here is what you do.
To begin inserting symbols in Word, follow these directions:

Open a new document in Word.
Go to Insert and choose Symbol...
You should see a layout of all the symbols you have access to. Double-click a symbol to insert it into your document.
Older versions of Word limited the type of symbols you could insert. In the newest version of Word (Word XP), you'll find many new symbols that didn't exist in previous versions.

Pasting a web site

How many times have you seen an article or read something that you wanted to save and read over and over? Or better yet, tried to get the words from a website with no luck to read in MS WORD? I have to show you a easy way. With this, there is no excuse to not be able to copy from a website, and read the article later in WORD.

In your browser, highlight the text you want to copy on the webpage.
Press Ctrl+C or right-click and choose copy.
In Microsoft Word, click Edit and choose Paste Special.
Select "Unformatted Text" and press OK.
You should see only the text from the webpage.

Get a List of Word Commands:

While you're busy searching Microsoft Word menus for different commands, Word super-users speed through tasks. If you want to become a Word guru, there's no need to search the Web or buy a book -- just access the program's hidden list of keyboard shortcuts and feel like a cow geek!

Click Tools, Macros, and choose Macros.
Choose "Word Commands" from the drop-down menu.
Begin to type "list" and highlight "ListCommands." Press Run.
Click the radio button next to "All Word Commands" and click OK.
Print the list and keep a copy by your computer. You'll memorize the shortcuts you use most often in no time.

WORD Shortcuts

Did you know that besides CONTROL Z and CONTROL Y (you can learn about that too - try it!) there are endless other shortcuts on the keyboard you can use? You can teach yourself keyboard shortcuts for the most commonly used commands in Microsoft Word by turning on shortcut keys in ScreenTips. When you choose to show toolbar ScreenTips, you can specify that Word also display a shortcut key combination for the toolbar button.

To display shortcut keys in ScreenTips:

On the Tools menu, click Customize, and then click the Options tab.
If it's not already selected, select the Show ScreenTips on toolbars check box.
Select the Show shortcut keys in ScreenTips check box.